Design More. Manage Less.
The 25.4 Studio System is a purpose-built Airtable template created by architects for architects. Bring clarity, control, and freedom to your practice without spreadsheets, guesswork, or chaos.
EARLY BIRD SPECIAL
9/25/25 @ 9AM PST
READY TO USE
DESIGNED BY ARCHITECTS
CUSTOMIZABLE & SCALABLE
The challenges of running a small firm are real.
If you run a small architecture practice, you already know: the workload is daunting. You're expected to manage everything - from design and client satisfaction to scheduling, staffing, finances, and business development.
Chaos – Scattered business data, unclear processes.
Overwhelm – Balancing marketing, admin, and project delivery.
Dissatisfaction – Too little time left for creative work.
Small firm architects are forced to be generalists - handling everything themselves, often at the cost of what matters most: design.
We’re Architects Who Solved Our Own Problem
I’m Andres Villaveces, cofounder of Métrica Architects and lead of 25.4 Studio. For over 11 years, my team and I have been running projects of every scale, balancing design, clients, staff, budgets, and deadlines. Like most architects, we struggled with the business side of practice. Spreadsheets piled up, data was scattered, and too much of our time went to administration instead of design.
We knew there had to be a better way. So we built the tools we wished we had.
We’ve spent the last five years building and refining this system in our own office. What started as an internal project grew into a dedicated effort to design tools for architects. That effort became our internal lab - the 25.4 Studio.
Our first product is the 25.4 Studio System. Our goal is simple: to help you run your practice with clarity and control, so you can spend more time on the creative work that matters.
What you get
The 25.4 Studio System is a complete Practice Management System, already built in Airtable and ready to use. Every part of running your firm is connected, so instead of chasing data across spreadsheets, you can see your entire business in one place.
What it enables you to do:
Get Organized – Keep every project, client, and financial detail in one system. No more scattered records.
Find Your Next Project – Track leads and proposals so you never miss an opportunity.
Get Paid – Generate invoices quickly, track payments clearly, and keep your cash flow healthy.
Retrieve Files Instantly – Store all project documents in one structured, searchable system.
Understand Your Finances – See revenue, expenses, and cash flow at a glance to make smarter business decisions.
Track Time Efficiently – Capture hours and monitor progress so you know exactly how time is spent.
Avoid Staff Burnout – Balance workloads and monitor progress so your team stays productive without overwork.
Create Project Plans in Minutes – Turn proposals into structured projects with timelines, budgets, and deliverables—fast.
Ready to Use – Open it, learn it quickly, and get to work. No setup required.
Built to Grow – Start simple, then customize as your firm expands.
Instead of building your own spreadsheets or trying to connect multiple tools, everything is already set up. You log in, open the system, and start running your practice with clarity.
Video Guides
Every section of the system comes with its own step-by-step video.
We’ll give you a tour of the template, walk you through setup, and show you how to use each part in practice.
Along the way, we’ll explain how we use these tools in real projects and why they matter for running a firm smoothly.
From proposals and invoicing to team management and file organization, nothing is left unexplained.
Watch once to get started, or come back anytime for a quick refresher.
And as the system grows, we may add more videos to this library so you always have the latest guidance.
✨ These videos aren’t studio productions. It’s just me, my camera, and a lot of effort to make things clear. I’m an architect, not a content creator, so you won’t see fancy editing or a production team behind the scenes. It was much harder than I expected, and I couldn’t have done it without my team supporting the real work while I spent many hours recording these guides. What you will get is 100% authentic, practical guidance, made with care to help you get the most out of the template.
“Stay on top of projects. See your finances clearly. Keep your team aligned. Spend more time designing, less time managing.”
★ ★ ★ ★ ★
“The business of running a practice, distilled into Airtable workflows.”
MM - Architect
★ ★ ★ ★ ★
“Not just an architect, but an Airtable architect.”
KM - Airtable Consultant
★ ★ ★ ★ ★
“This worked brilliantly when they built our home… transparency and organization made the process seamless.”
SC - Client
★ ★ ★ ★ ★
“Their proposals and workplan were so well organized that we immediately saw the difference in quality. Even though their fee was higher than other firms, we felt the level of organization and clarity was worth it.”
JT - Client
FAQs
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When you purchase, you’ll receive a link to a pre-built Airtable base that already has all the tables, fields, formulas, and connections set up for you. You simply copy it into your own Airtable account and it’s ready to use.
Every purchase also includes access to step-by-step tutorials created by practicing architects. These show you exactly how to set up the system, enter your data, and start running your practice with clarity.
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No. This is not an app (or a software subscription).
If you are not familiar with Airtable, you may be familiar with Excel.In Excel, you build spreadsheets and sometimes connect formulas between them.
In Airtable, those spreadsheets are called tables, and when you link a group of tables together, it’s called a base.
This is essentially a pre-built Airtable base. That means all the tables, fields, formulas, and connections are already set up for you - projects, clients, finances, staffing, proposals, and more.
When you purchase, you’ll get a link to this base. You will copy it into your own Airtable account, and from there on, it’s yours. All you need to do is enter your firm’s data, and the system works immediately.
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No. Knowing how to use Airtable will be helpful, but it is not needed. The system is designed with a clear interface that you can navigate. We are including step-by-step tutorials. You’ll learn how to use it as you go, even if you’ve never opened Airtable before.
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Because it’s powerful, flexible, and visual. Unlike spreadsheets, Airtable links your data together, so when you update something once, it updates everywhere.
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No. this is a one-time purchase. Once you own it, it’s yours to use and customize.
You will, however, need an Airtable account.
The Free plan works to get started.
Most firms choose the Team or Business plan for more records, automations, and flexibility as they grow.
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Yes. This is intended to be a starting point (although a very complete starting point). It is fully flexible. Start with the ready-to-use version, then adjust it to fit your firm as you grow.
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The system was designed for small architecture practices, but it scales easily and can be used for larger teams. Whether you’re solo or have a growing team, it adapts to your workflow.
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Because this is a digital product that becomes yours immediately upon purchase, we are unable to offer refunds.
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Yes. If we make improvements to the you’ll get access to the updated versions at no extra cost.
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Absolutely. All your projects, finances, and client data stay in your Airtable account. We never see or access your firm’s information.
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No. We are not affiliated with Airtable. When you purchase, you’ll receive a read-only Airtable base that’s already set up. You simply copy it into your own Airtable account and start using it right away.